Programs: Microsoft Windows 2000: Lesson 6

Lesson 6: In this lesson we will learn how to efficiently and effectively manage disks and files.
By the end of this tutorial, you will:
  • Understand Microsoft Windows 2000imgBoxPro.gif (7703 bytes)
  • Be able to use the mouse and keyboard
  • Understand the Desktop and Start Menu
  • Understand how to use the window
  • Be able to navigate through dialog boxes
  • Learn how to use the Help system
  • Manage disks and files
  • Create and utilize folders
  • Modify files
  • Explore the Internet
  • Learn how to properly shut-down Windows
Lesson 6: Disk and File Management
Figure 6.1 Formatting a Floppy Disk
Formatting a Floppy Disk

What is the purpose of Formatting?
The formatting process prepares the disk to receive and store data. During the formatting process, the computer divides the disk into concentric circles called tracks and then divides these tracks into sectors.  Most new disks come formatted. Formatting a disk with data on it will completely erase all of the data. To ensure that all files and viruses (programs that destroy the file storage system or functionality of the computer) are completely removed from the disk, it is a good idea to do a full format, not just the quick format option.
Figure 6.2 Some Formatting Screens
Some Formatting Screens

Formatting Screens and Warning
When you do your Hands on Activities you will be asked to format a disk for later use. The screens pictured will allow you to complete this task.
Figure 6.3 Files
Files

What is a File?
Files contain information that the computer can recall for the user to allow actions to occur.
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Types of Files
There are two types of files: program files and data files. These files are inter-related. For example, the application Microsoft Word is stored as a program file, while the actual documents one creates using Microsoft Word are data files. Without the program file the computer is unable to read the data file.
Figure 6.4 File Names
File Names

The Need to Name
The computer needs a way to keep all of the files separate and unique. It does so by naming them. Windows 2000 allows the user to assign the file a unique name that contains up to 255 characters and/or spaces. Certain characters cannot be used. It is generally a good idea to keep the file names short and simple. After you assign a name to a file, the computer adds a 3 letter extension, such as “.doc” for a Microsoft Word document.  This helps the computer associate files and rapidly recall them as needed. It also provides for more file name possibilities.
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Naming Parameters

You cannot use any the following characters:
\ / : * ? “ < > |

Self Graded Review Quiz

1. Are most disks formatted when you buy them?
A. Yes
B. No

2. Formatting a disk will result in:
A. erasing all data on the disk.
B. organizing the files on the disk.
C. removing unwanted files from disk.
D. none of the above.

3. What must be done to a floppy disk before it can be used?
A. It must be inserted into a CD-ROM drive.
B. The magnetic disc must be removed from the casing.
C. The disk must be formatted.
D. All of the above.

4. How many different types of files are there?
A. One
B. Two
C. Ten
D. Infinite

5. How does the computer keep each file separate and unique?
A. By separating them according to how much memory each document uses.
B. By organizing each file by category.
C. By naming each file.
D. By listing the files in alphabetical order.

6. How many characters and or spaces be used to name a file?
A. 10
B. 50
C. 125
D. 255

7. Which of these Symbols CAN be used in naming a file
A. <
B. :
C. ?
D. _

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Programs: Microsoft Windows 2000: Lesson 6